Job Description
Description We're looking for a Payroll Associate (with processing) who is detail-oriented, collaborative, and eager to make an impact. In this role, you'll help ensure every team member across United States & Canada to ensure clients are paid accurately and on time. You'll support the day-to-day flow of payroll data, support tax reporting and compliance, and partner closely with HR, Finance, and external vendors to keep our processes running smoothly.
You'll bring strong analytical and problem-solving skills, along with experience using UKG, Paylocity, Quickbooks, Gusto, ADP, Paycom, etc. You'll take ownership of payroll accuracy and process improvement, using your curiosity and initiative to spot patterns, resolve issues, and help us work smarter through automation.
This role is ideal for someone who enjoys both detail and collaboration-someone who can dive into data while also building trusted relationships across teams. If you're looking for an opportunity to grow your career in payroll within a supportive, fast-paced environment, we'd love to hear from you.
What You'll Do - Ensure timely and accurate end-to-end payroll processing (semi-monthly and off-cycle) for United States & Canada.
- Process daily client transactions
- Assist with monthly, quarterly, and annual payroll tax reconciliations and filings (federal, state, and local), including forms 941, 940, W-2, and T4.
- Maintain and document standard operating procedures for payroll processes.
- Validate payroll controls and escalate discrepancies or exceptions to management.
- Collaborate with HR, Benefits, Fianance, Engineering, and external vendors (e.g., third-party payroll providers).
- Provide excellent communication with employees and partners on payroll policies, deductions, and tax queries.
- Audit benefit data integrations between Workday and vendor systems to ensure accuracy.
- Review payroll results and reports to identify errors, anomalies, or exceptions.
- Participate in special projects, user acceptance testing (UAT) and ad hoc analyses as needed.
Who You Are - Minimum of 3-5+ years of relevant payroll experience
- Knowledgeable in payroll tax compliance and multi-state payroll processes.
- Proficient in UKG, Paylocity, Quickbooks, Gusto, ADP, Paycom, etc.
- Strong analytical, problem-solving, and reconciliation skills.
- Strong Excel skills (VLOKUP, pivot tables, formulas)
- High integrity and ability to maintain confidentiality
- Proactive, adaptable, and hands-on with strong work ethic and a "can-do" approach
- Diligent individual with a focus on automation and continual improvement.
- Able to work independently and collaboratively within team.
- Bachelor's degree in Business Administration, Accounting, or Finance.
Benefits - Paid Time Off
- Bonus
- Paid USA Holiday
- Flexible hours (standard 8am-5pm EST)
- Remote work
- Annual international company retreats
- Health and Wellness
The wage range for this role takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs. The disclosed range estimate has not been adjusted for the applicable geographic differential associated with the location at which the position may be filled. At HR1System, it is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range is $ 50,000 to $ 78,000.
You may also be eligible to participate in a discretionary annual incentive program, subject to the rules governing the program, whereby an award, if any, depends on various factors, including, without limitation, individual and organizational performance.
Job Tags
Local area, Flexible hours